description

An integrated solution, adjustable, offering many options and allowing an appropriate configuration of the product to meet your needs.

The product can be linked to CONCEPT Processus, an interface with banking systems, automating the processing of transactions.

It offers a great number of analysis by customers, companies, portfolios, types of security and countries, as well as calculation of performances.

It makes it possible to define standard portfolios according to the investment policy chosen by the customer or defined by a management agreement.

In order to conform to the requirements of AML , it also offers the options of:

• Mandate management
  Compliance AML

There is a simplified version of CONCEPT Portfolio, including securities accounting instead of portfolio management. This product is especially designed for trust companies and third party managers in facilitating the consolidation of portfolios deposited in several banks.

Due to its flexibility, this solution allows parameterizing of account charts and is suited to keep the accounts of any type of entity, whatever their jurisdiction or legal form.

This program enables you to keep your own accounts as well as accounts of entities managed on behalf of customers.

It consists of a basic module and various options such as :

• Multi-company
• Multi-currency
• Multi-layout
• Current account
• Interest calculation
• Budget
• Consolidation
• Contract management
• Data export

CONCEPT FINANCE / BASIC MODULE

• Table of result:
  • Free layout of the results: The user can structure his according to his wishes, with his own totals, sub-totals, comparisons, ratios, etc
    
• Chart of accounts:
  • Multinational, not tied to any legislation, neither with regard to the account structure nor to the chart of accounts or to the layout of the results
    
• Accounts:
  • Length and structure of the accounts entirely configurable, company by company. An account may comprise from four to 15 alphanumerics and may be subdivided into two or three subsidiary accounts
    Example : 1000.USD.01
    
  • Possibility of naming accounts in two languages
    
• Management of entries :
  • Simple or multiple entries with an unlimited number of transactions on the debit as well on the credit side
    
  • Automatic reminder of standard namings
    
  • Automatic cancelling of simple or multiple entries
    
  • Possibility of lettering.
    
• Budget:
  • Periodical budget which can be captured on the level of each account or of the results table
    
• Queries:
  • Many types of queries e.g. by posting date/value date/voucher or entry’s number/letter/accounts, etc.
    
• Printing :
  • Printing available in many different forms (ledger, balance, etc.) according to various criteria.
    
• VAT:
  • Calculation of the VAT or similar taxes and automatic charging on the accounts "VAT due" or "preliminary tax". while making entries.
    
  • Management according to the system of agreed or received benefits.
    
• Drawing up results (balance sheet, P&L account):
  • Calculation of the balance sheet according to entry date or value date.
    
  • Multi-period, possibility of printing and of recalculating results retroactively.
    
• Closing/Clearing:
  • Closing and emptying entries with fully automatic forward carrying

MULTI-COMPANY

• Unlimited number of companies.
• Possibility of creating a new company by copying source data of an existing company (Chart of accounts, table of results, currencies, etc.)

MULTI-CURRENCY

• Free choice of the basic currency.
  
• Method of accounting according to two processes:
  • double currency accounts
• foreign currency holdings
  
• Possibility of keeping indefinitely previous exchange rates
  
• Data capture of simple and multiple entries with trasactions in several currencies.
  
• Automatic calculation of the results of exchange
  
• Possibility of calculating and breaking down the results of exchange by currency or by account.
  
• Automatic charging of revaluation entries
  
• Display at any time of the currency holdings and of the results of exchange not yet
  placed in the account
  
• Possibility of updating rates of exchange
  
• Cross rates calculation

MULTI-LAYOUT

• The program enables simultaneous publishing of the results according to the legislations of several different jurisdictions and/or in many languages.
  
• Possibility of showing the results in various currencies.

CURRENT ACCOUNTS

• Integration of accounts of books kept for third parties by grouping in centralisation accounts
  
• Publishing the balances of third parties

INTEREST CALCULATION

• Automatic calculation of the interests according to nine different methods.
  
• Possibility of readjustment in the event of modification of rates relating to a period which has already been ended
  
• Determination of interest rates per account or currency.

BUDGET

• Capture of the budget in a summary table.
• Annual or periodical budget
• Result trend
• etc.

CONSOLIDATION

• Possibility of consolidating companies having different basic currencies.
• etc.

CONTRACT MANAGEMENT

• Possibility of determining the result of a contract with budgetary back query and
  comparison (useful in particular for trading companies).

DATA AND EXPORT

• Possibility of exporting data (results, entries, statement of accounts) to a
  spreadsheet (Excel TM, etc).

Securities accounting

Securities accounting is a module complementary to financial accounting. It enables the user to:

• Link one or more security portfolios to specific accounts.
  
• Keep inventory of the positions by depositary location.
  
• Calculate for each one of the positions the cost price at purchase as well as in the currency in which the security has been issued as in the basic bookkeeping currency.
  
• Bring out automatically at the time of each transaction the result (gain or loss of the transaction and the exchange balance).
  
• Generate and record automatically entries in the financial accounting.
  
• Estimate periodically portfolios and display results which have not yet been realised, with the option of entry into the accounts etc

This module enables you to make estimates in different currencies as well as to carry out various analysis.

Some other options which can be added, are:

• Management of fiduciary placement and loans
• Management of FOREX (Spot, Forward, Swap).
• Management of coupons and dividends.

MANDATES – COMPLIANCE

This solution allows the user to manage customer files by taking account of the main recommendations and regulations relating to money laundering (LML or similar legislation).

This program can be integrated with the other modules of CONCEPT Trustee and especially with the management of entities, the portfolio management, security accounting and financial accounting.

This module consists of three parts:

• Management of the information relating to the contracts of mandate including complete data history.
  
• Configuration of the module to define the procedures of work, decisions related to internal organization.
  
• Management of the control and compliance functions

Information relating to mandate contracts

A data base allows the user to keep all the information relating to the mandates including :

• History of the relationship and of the significant events of the relationship with the customer
  
• Economic background of the customer.
  
• Management of documentation and of tasks to be performed or carried out
  
• Field of activities of the customer
  
• Management of individuals (true beneficiary, co-contracting party, principals, representatives, intermediaries, etc.) and of the connections with entities (foundation, trust company, etc).
  
• Management of individuals indirectly related to the mandate (introducer).
  
• Submission of the mandate to the LML

A complete and unmodifiable history of this information is safeguarded.

Procedures of work and decisions

It is possible to configure the program according to the internal procedures and organization of your company:

• Procedures and criteria for acceptance of mandates.
  
• Circulation of information, in particular of internal messages.
  
• Automatic procedure for sending messages or warnings when anomalies are detected by the system.
  
• Configuration of actions to be carried out by the system during automatic procedures (For example: the detection by the system of an unusual amount or of a politician can lead to the automatic suspension of the mandate, the sending of a message to the compliance officer and/or to persons designated for this purpose, etc).
  
• Management of the documents essential to the preliminary acceptance of the mandate and to its later management. Management of preliminary tasks to be carried out when accepting the mandate and later during its execution. Hierarchical management of the status of the mandate (active, suspended, terminated).
  
• Management of possible decisions according to the status of a mandate.
  
• Hierarchical management of the decision makers according to the status of the mandate.

Control and compliance functions

In this part, it is possible to define parameters and control procedures:

• Criteria, periodicity and procedures of revaluation of the mandate
  
• Limits of amount or volume for detection of unusual operations.
  
• Detection of unusual transactions or groups of such transactions.
  
• Procedure to check the absence of essential or compulsory documents (copy of passport, letters of reference, certificate of residence, etc)
  
• Assessment/determination of the risk either as weighted average risk or as absolute risk. These figures are determined by taking account of all the following elements:
  
  • risks related to all countries involved in the mandate
  • risks related to individuals involved directly in the mandate
  • risks related to the presence of male of female politicians
  • risks related to the entities related to the mandate etc.
    
• The system includes centralized management of individuals.This file includes much specific information concerning the identity, contacts, residence, nationality and risks, as well as a management of scanned documents (passport copies, signatures, references, etc).

Interface Securities/Exchange

In order to facilitate reusing of your base files such as Currency, Country, Securities description, our company can offer the installation of adapted interfaces.

Furthermore, we have a great experience and are able to provide an

for transfering data feed from many providers (daily exchange rates, stock valuation, etc.)